- ADDITIONAL LIVING EXPENSES RECEIPT LODGING PDF
- ADDITIONAL LIVING EXPENSES RECEIPT LODGING REGISTRATION
- ADDITIONAL LIVING EXPENSES RECEIPT LODGING LICENSE
To submit receipts as email attachments (system log on is not required):Ī. Alternatively, click the link for the report number to open the detail page where you can select the ‘Upload Receipts’ linkĢ. Locate the report you are looking for and click ‘Upload’ from the summary gridĭ. Select ‘Track Reports’ from the Main MenuĬ. However, you can still attach receipts:ī. If your expense report has already been submitted for approval, it is not available for editing. Alternatively, from the summary grid, you can select ‘Edit’ and navigate to the final page of the expense report for the ‘Upload Receipts’ link. When you are done loading your receipts, select ‘Click here to return’ To add additional receipts, select ‘Click here to load more images’ and repeat this process Click ‘Upload ’ the system will confirm that the file upload was successfulį. Browse to the path where you saved your receipt filesĮ. Locate the expense report and click on the ‘Upload’ link from the summary gridĭ. Log in to the travel reimbursement systemĬ. If an expense report for your trip has been created but not submitted for approval:Ī. The most convenient method to submit your receipts is directly through the travel reimbursement system.
ADDITIONAL LIVING EXPENSES RECEIPT LODGING PDF
Start by scanning or photographing your receipts and save the PDF or image files to your computer.ġ. Reimbursements cannot be approved or processed for payment until all required receipts are attached to the expense report. Watch this brief instructional video on Submitting Receipts for a Travel Reimbursement. Travel upgrades or payments of other expenses outside the policy standards require documentation and additional review/approval.The amount paid is clearly indicated and in U.S.The description of what is being purchased is legible and in English.A valid receipt contains payee's name, amount, date, place, identification of what was purchased and proof of payment.Ensure traveler’s name is shown on the receipt (e.g., the hotel folio shows the registered guest who paid is the same person as the one being reimbursed).
ADDITIONAL LIVING EXPENSES RECEIPT LODGING LICENSE
Bank account numbers, including numbers encoded on the bottom of checks.Passwords, including access codes for financial institutions.Debit card numbers (except the last four digits).Credit card numbers (except the last four digits).Obscure or remove any sensitive or confidential information, including:.Be sure to attach a copy of the currency conversion page from the website when submitting for reimbursement, or notate the US dollar amount on all required receipts. If you traveled internationally, convert foreign currency to US dollars – refer to your credit card statement or look up rates effective on the purchase date at.For guidance on additional restrictions, contact your research administrator or department business officer. If you are claiming expenses on a flat per-diem rate, receipts for meals and lodging are not required, unless actual expenses exceed the maximum daily limit for the location.įor all other expenses not referenced here, receipts of $75 or more (i.e., ground transportation, interpreter services, etc.) are required. Some fund sources may require receipts regardless of dollar amount. If the amount above the maximum daily limit is not justified, you will only be reimbursed up to the maximum daily limit Costs in the location were unusually high, perhaps due to a sell-out national sporting event or to an unexpected airport closure.The conference rate for lodging is higher than the maximum daily limit.Examples of special circumstances that may support reimbursement above the daily limit amount include: If expenses exceed the maximum daily limit for the location, provide an explanation of the special circumstances.The amount of the maximum daily limit is available on the US State Department website Maximum daily limits for lodging and meals vary by location.If you are claiming actual expenses, receipts for meals and lodging are required for any single expense of $75 or more. Some fund sources may require receipts regardless of dollar amount.Receipts for airfare and car rentals regardless of dollar amount.Required Documentation for International Trips S ome fund sources may require receipts regardless of dollar amount. Receipts for all other expenses of $75 or more.
ADDITIONAL LIVING EXPENSES RECEIPT LODGING REGISTRATION
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